Real-time event inquiry routing system that scores leads, creates Trello cards, posts confirmed leads to Discord, and sends VIP alerts to Gmail — while logging failed card creations for manual recovery.
n8n · workflow canvasproduction build
Context
Event teams needed a fast way to capture inquiries, score them, create pipeline cards, and surface VIP opportunities without manually checking every submission or losing failed Trello writes.
Approach
Built two connected n8n workflows: the main flow parses and scores event inquiries, replies immediately to the submitter, creates a Trello lead card, posts successful leads to Discord, branches VIP leads to Gmail, and logs failed card creations to Google Sheets; a separate error monitor sends system admin alerts to Discord.
Architecture
Webhook POST (event inquiry)
Parse + score lead
Webhook response
Trello create lead card
Failed: Google Sheets log + Discord error alert
Created
Discord post
VIP check
VIP: Gmail alert
Non-VIP
end
Error Trigger
Discord system admin alert
Results
~3 hrs/weekLead intake time saved
Under 1 minuteVIP lead alert time
0% (logged for recovery)Failed card creations lost
